1. Adherence to Guidelines
All authors must strictly adhere to the provided guidelines when preparing their full paper for submission. These guidelines ensure consistency in formatting, enhance readability, and maintain high academic standards.
Any deviation from the specified format may result in the rejection of the submission or require additional revisions. Authors are strongly encouraged to review their documents thoroughly to confirm compliance with all formatting and content requirements before submission.
2. Encouragement for Early Submission
Submitting the full paper early is highly encouraged, as it allows sufficient time for the review process to be conducted effectively. Early submission also gives authors ample opportunity to revise their papers based on reviewer feedback before the final acceptance deadline.
By submitting their work ahead of time, authors reduce the risk of last-minute technical issues or time constraints that may affect the quality of their paper. It also helps streamline the overall review and selection process for the conference organizers.
3. Eligibility for Full Paper Submission
Only authors who have received an official acceptance of their abstract are eligible to submit a full paper. This ensures that only relevant and pre-screened research is considered for full paper review. If an abstract has not been accepted, the author(s) will not be permitted to submit a full paper. Authors should ensure that their abstracts meet the required criteria before submitting a full paper.
4. Submission Format and Template
All full papers must be prepared using the official ACRS 2025 template provided by the organizing committee. The use of this template ensures consistency in document structure and formatting across all submissions.
Additionally, papers must be submitted in PDF format to prevent compatibility issues across different devices and software. Authors should carefully check their PDF files before submission to ensure that all elements, including text, figures, and references, appear correctly.
5. Submission Platform and Deadline
Authors must submit their full papers through the official ACRS 2025 online submission system, which will be announced on the conference website. After submission, authors will receive an automated confirmation email to verify that their paper has been successfully received.
The submission deadline will be strictly enforced, and late submissions will not be accepted unless special extensions are announced by the organizing committee. Authors are advised to monitor the conference website regularly for updates on deadlines and submission procedures.
6. Withdrawal Policy
Authors who wish to withdraw their paper after submission must submit a formal written request to the conference organizers. This request should include a valid reason for withdrawal.
Once the review process has begun, withdrawal requests will only be granted under exceptional circumstances. Authors should carefully consider their submission before sending their paper to avoid unnecessary complications.
7. File Naming
To maintain a systematic organization of submitted files, authors must adhere to a specific file naming convention. The file name should be structured as follows:
“ACRS2025_FirstAuthorLastName_TitleKeyword.pdf”. For example, if John Smith is the first author and the paper’s primary keyword is “UrbanMapping,” the file should be name “ACRS2025_Smith_UrbanMapping.pdf”. This convention facilitates easy identification and categorization of submissions.
8. Language
The official language of ACRS 2025 is English, and all submitted manuscripts must be written in clear, correct, and scientific English. Given the international audience of the conference, this requirement is crucial for ensuring effective communication and understanding of research findings. Authors whose native language is not English are strongly advised to seek assistance from professional editing services or native English-speaking colleagues to refine their manuscripts. This may help to correct any grammatical errors, improve clarity, and enhance the overall quality of the writing.
9. Word Limit
To maintain consistency and ensure fair evaluation, full papers must adhere to a strict word limit. The length of the paper should be between 4,000 and 8,000 words, inclusive of all components such as references, annexures, and any supplementary materials. Submissions that exceed this word count will not be considered for review. Authors are advised to carefully edit their manuscripts to convey their research findings concisely and effectively within the specified limit.
10. Originality
Submitted manuscripts must present original, unpublished work. Plagiarism, which includes the presentation of another person’s work as one’s own, is strictly prohibited and will result in immediate rejection. Similarly, simultaneous submission of the same manuscript to other conferences, journals, or platforms is unethical and unacceptable. Authors are responsible for ensuring the originality of their submissions and properly citing all sources to give due credit to previous work.
1. Page Setup
1. Page Size
The paper must be formatted for A4 paper size, which measures 21 cm in width and 29.7 cm in height. This is a standard international paper size and must be used to maintain consistency.
2. Margins
To provide sufficient space for annotations and ensure a balanced layout, all margins—top, bottom, left, and right—must be set to 1 inch (2.54 cm). These margins should be applied consistently throughout the entire document.
2. Typography
1. Title
The title of the paper should be formatted using 14-point Times New Roman font. It should be in bold and use title case, where all major words are capitalized (e.g., “Analysis of Remote Sensing Data for Urban Expansion”). Prepositions, articles, and conjunctions are generally not capitalized unless they are the first word of the title.
2. Body Text
The main body of the paper, including paragraphs, section headings, and figure/table captions, should be in 12-point Times New Roman font. The text should be regular, meaning no bolding, underlining, or other emphasis should be applied except where explicitly permitted (e.g., in section headings).
3. Footnotes
If footnotes are necessary to provide supplementary information or clarifications, they should be formatted in 10-point font. Footnotes should be used sparingly and kept concise. Endnotes are not permitted; all notes must appear at the bottom of the relevant page.
3. Spacing
The entire document, including the abstract, body text, references, and any appendices, must be formatted with 1.5 line spacing. This spacing enhances readability and allows for reviewer annotations.
4. Length
The total length of the full paper must strictly adhere to the range of 4,000 to 8,000 words. This word count includes all components of the paper: the main text, abstract, references, tables, figures, appendices, and any supplementary materials. Submissions exceeding the 8,000-word limit will be rejected automatically. Authors must carefully manage their content to fit within the specified word limit.
5. Language
Manuscripts must be written in grammatically correct and clear scientific English. The language should be precise, concise, and free of jargon or colloquialisms. Authors whose native language is not English are strongly encouraged to use professional editing services to ensure their manuscript meets the required standard of English proficiency. This will help avoid misunderstandings and ensure that the scientific content is communicated effectively.
1. Title
The title of the paper should be concise, informative, and representative of the research’s core content. It should be formatted in 14-point Times New Roman font, boldfaced, and centered on the page. This formatting ensures that the title stands out prominently at the beginning of the document.
2. Authors and Affiliations
This section provides essential information about the authors of the paper and their respective institutional affiliations. Author names should be listed clearly, and affiliations should include details such as department, institution, city, and country. The formatting for this section is 11-point Times New Roman font, centered.
3. Keywords
Keywords are essential for indexing and searching, enabling readers to easily locate the paper in databases and search engines. Authors should provide 4 to 5 keywords that accurately reflect the main topics of their research. These keywords should be formatted in italic, 12-point Times New Roman font and presented in alphabetical order.
4. Abstract
The abstract provides a concise summary of the paper’s purpose, methods, results, and conclusions. It should be a self-contained paragraph of 300 to 350 words, formatted in 11-point Times New Roman font with 1.5 line spacing. Importantly, the abstract should not contain any citations.
5. Introduction
The introduction sets the stage for the research by providing background information, outlining the research’s motivation, clearly stating the objectives of the study, and providing an overview of the paper’s structure. This section should be written using 12-point font, with the heading “Introduction” formatted in 12-point, bold font.
6. Main Body
1. Detailed Explanation
The main body of the paper presents the core content of the research, including the methodology, literature review, and results and discussion. It should be organized into subsections with clear, bold subheadings (12-point font) to guide the reader.
2. Methodology
This subsection details the research design, data sources, algorithms, instrumentation, and experimental procedures used in the study.
3. Literature Review
This section provides context for the research by reviewing and synthesizing relevant prior work in the field. It should demonstrate the authors’ familiarity with the existing body of knowledge and how their work contributes to it.
4. Results and Discussion
This subsection presents the findings of the research in a clear and concise manner. It should also include a critical analysis and interpretation of the results, discussing their significance, implications, and limitations.
7. Conclusions
The conclusions section summarizes the key findings of the research, reiterates their significance, and may offer recommendations for future work. This section should be written using 12-point font, with the heading “Conclusions” formatted in 12-point, bold font.
8. References
This section provides a complete list of all sources cited in the paper. References must be formatted according to the 7th edition of the APA (American Psychological Association) style guide. All references should be arranged alphabetically by the first author’s last name.
1. Author Listing
1. Detailed Explanation
The full names of all authors should be included in the manuscript. Authors should be listed using their given names and family names (e.g., John J.A.T., Perera C.M.D.). These names should be formatted in 11-point Times New Roman font and centered directly below the title of the paper. This ensures clear identification of all contributors to the work.
2. Superscript Numerals
To clearly associate each author with their specific affiliation, superscript numerals should be used. A unique numeral should be assigned to each affiliation (e.g., 1, 2, 3), and the corresponding numeral should be placed immediately after the author’s name. This allows for cases where authors have different affiliations.
2. Affiliations
For each author, the full institutional affiliation details should be provided. This information should include the name of the department, the name of the university or institution, the full address (city, region/state, postal code), and the country. These details should be presented in italic, 10-point Times New Roman font and centered below the list of authors. Consistent formatting of affiliations ensures clarity and uniformity.
Example: 1Department of Geospatial Sciences, University of Colombo, Sri Lanka
3. Corresponding Author
1. Detailed Explanation
It is essential to clearly identify the corresponding author, who serves as the primary point of contact for any inquiries related to the paper. The corresponding author should be indicated by placing an asterisk (*) immediately after their name.
2. Email Address
The email address of the corresponding author should be provided to facilitate communication. This email address should be formatted in 10-point Times New Roman font and centered below the affiliations.
1. Abstract
1. Detailed Explanation
The abstract should be a concise, yet comprehensive summary of the entire paper. It should be presented as a single paragraph, ranging from 300 to 350 words in length. The abstract should be formatted in 11-point Times New Roman font with 1.5 line spacing.
2. Structure
To effectively convey the essence of the research, the abstract should follow a structured format, briefly outlining the following:
Problem statement: Clearly articulate the research problem or the gap in knowledge that the study addresses.
Objectives: State the main objectives or aims of the research.
Methodology: Briefly describe the research design, data sources, and methods used in the study.
Key results: Summarize the most significant findings of the research.
Conclusions: Briefly state the main conclusions drawn from the results and their implications.
3. Clarity and Conciseness
The abstract should be written in clear and concise language, avoiding jargon and non-standard abbreviations. If abbreviations are essential, they must be defined at their first mention within the abstract itself. The abstract should be self-contained and understandable without reference to the full paper.
2. Keywords
1. Detailed Explanation
Keywords are essential for indexing and information retrieval. Authors should provide 4 to 5 keywords that accurately represent the key topics and concepts of their research.
2. Formatting
Keywords should be formatted in italic, 12-point Times New Roman font.
3. Ordering
Keywords should be listed in alphabetical order.
4. Specificity
Authors should select specific and relevant terms that accurately reflect their research. Generic terms and common words like “and” or “of” should be excluded.
Example: Remote sensing, Sustainability, GIS, Urban planning
1. Subheadings
The main body of the paper should be divided into clearly defined sections and subsections, each with a concise and informative subheading. These subheadings should be formatted in bold, 12-point Times New Roman font to provide a clear hierarchy and improve readability. Common subheadings include “Introduction,” “Methodology,” “Results,” “Discussion,” and “Conclusions,” but authors may use other appropriate headings to suit the specific content of their paper.
Example: Methodology, Results and Discussion
2. Content Guidelines
1. Introduction
The introduction should provide the necessary background information to contextualize the research within the existing body of knowledge. It should clearly articulate the research gap or problem that the study addresses and define the specific objectives or aims of the research. The introduction should also provide an overview of the structure of the paper, guiding the reader through the subsequent sections.
2. Methodology
The methodology section should provide a detailed description of the research design, data sources, data collection procedures, tools, equipment, and analytical methods used in the study. This section should be sufficiently detailed to allow other researchers to replicate the study. Authors should clearly explain their rationale for choosing particular methods and justify their appropriateness for addressing the research objectives.
3. Results
The results section presents the findings of the research in a clear and objective manner. Data should be presented concisely and effectively using tables, figures, and other visual aids, as appropriate. Authors should refer to the ACRS 2025 template for specific guidelines on formatting tables and figures. The text should describe the main findings without interpretation or discussion.
4. Discussion
The discussion section provides an interpretation of the results in the context of the research objectives and existing literature. Authors should analyze the significance of their findings, discuss their implications, and compare them with previous studies. This section should also address any limitations of the study and suggest directions for future research. The discussion should be critical and analytical, demonstrating the authors’ understanding of the broader context of their research.
5. Technical Clarity
Throughout the main body of the paper, authors should strive for technical clarity and precision. The writing should be logical, coherent, and easy to follow. Authors should avoid redundancy and ensure that each section contributes meaningfully to the overall narrative of the research. The tone of the writing should be scholarly and professional, reflecting the rigor and integrity of the research.
1. Style
All references must be formatted according to the 7th edition of the American Psychological Association (APA) style guide. Authors are responsible for familiarizing themselves with the APA 7th edition guidelines and ensuring that all citations and references adhere to these standards. You can find comprehensive information and resources on the APA style guide at the official APA website or through various online tutorials and guides.
2. Formatting
1. Alphabetical Order
The references should be arranged alphabetically by the last name of the first author of each source. This alphabetical ordering facilitates easy location of specific references within the list.
2. Digital Object Identifiers (DOIs) or URLs
For online sources, it is essential to include the Digital Object Identifier (DOI) whenever available. A DOI is a unique alphanumeric string assigned to a digital object, providing a persistent link to its location. If a DOI is not available, include the full URL of the online source. This helps readers to easily access the cited materials.
2. Examples
1. Journal Article
The format for a journal article includes the author’s last name and initials, the year of publication, the title of the article, the title of the journal, the volume number, and the page range.
Example: Rafeek, M. T. M. (2008). Object-oriented image analysis for urban land cover mapping. Sri Lankan Journal of Geo-Informatics, 5, 45–60.
2. Book:Detailed Explanation
The format for a book includes the author’s last name and initials, the year of publication, the title of the book, and the publisher. If it is an edition other than the first, include the edition number.
Example: Kraak, M.-J., & Ormeling, F. (2003). Cartography: Visualization of geospatial data (2nd ed.). CRC Press.
3. Online Source
The format for an online source includes the author or organization, the date of publication (if available, otherwise use “n.d.” for “no date”), the title of the page, and the URL. The retrieval date should be included as well.
Example: Merriam-Webster. (n.d.). Semantics. Retrieved January 4, 2020, from https://www.merriam-webster.com/dictionary/semantics
1. Check the Official Website
The official ACRS 2025 website is the definitive source for the most accurate and up-to-date information regarding full paper submissions. It is crucial to consult this website regularly for guidelines, deadlines, formatting templates, and any specific requirements. Conference organizers may update these details, so relying on the website ensures you have the latest information. This includes any changes to the submission process, formatting rules, or deadlines. Treat the official website as your primary resource to avoid errors and ensure compliance.
2. Early Preparation
Starting the preparation of your full paper well in advance of the deadline is essential for producing a high-quality submission. Early preparation allows for a thorough and iterative process, providing sufficient time to:
1. Refine your research methodology and analysis.
2. Structure your paper logically and coherently.
3. Develop clear and compelling arguments.
4. Format the paper according to the specified guidelines.
5. Seek feedback and revise accordingly.
6. Ensure that the paper meets the length requirements.
This approach helps avoid rushed work, errors, and a superficial treatment of the research.
3. Adherence to Formatting and Structure
Full papers must strictly adhere to the formatting and structural guidelines provided by ACRS 2025. This includes:
1. Including the correct title, author information, affiliations, and contact details.
2. A concise summary of the paper’s purpose, methods, results, and conclusions.
3. Relevant keywords for indexing and searchability.
4. Organized into sections such as Introduction, Literature Review, Methodology, Results, Discussion, and Conclusion.
5. Formatted according to the specified style (e.g., APA 7th edition).
6. Properly labeled and integrated into the text.
Consistent formatting and structure enhance readability and ensure a professional presentation of your work.
4. Clarity and Conciseness of Writing
Full papers should be written in clear, concise, and grammatically correct English. Avoid ambiguity, redundancy, and overly complex sentences:
1. Use precise language to convey your ideas effectively.
2. Define any technical terms or abbreviations that may not be widely known.
3. Ensure a logical flow of information throughout the paper.
Clarity and conciseness are essential for effective communication and for ensuring that reviewers and readers can easily understand your research.
5. Rigor and Validity of Research
Full papers must demonstrate rigorous research methodology, sound data analysis, and valid conclusions:
1. Clearly describe your research design, data sources, and analytical techniques.
2. Provide sufficient evidence to support your findings.
3. Discuss the limitations of your study and acknowledge any potential biases.
4. Ensure that your conclusions are justified by the results and contribute to the field.
Reviewers will assess the quality and validity of your research, so it is crucial to present a well-supported and rigorous study.
5. Proper Referencing
Accurate and complete referencing is essential to acknowledge the work of others, avoid plagiarism, and provide context for your research:
1. Cite all sources that you have used in your paper.
2. Format references according to the specified style (e.g., APA 7th edition).
3. Ensure that all references listed in the reference section are cited in the text, and vice versa.
4. Include relevant details for each source, such as author names, publication year, title, and publication information.
Proper referencing demonstrates academic integrity and allows readers to locate the sources you have used.
5. Proofreading and Editing
Before submitting your full paper, carefully proofread and edit it to eliminate any errors in:
1. Grammar and spelling.
2. Punctuation.
3. Formatting.
4. Consistency.
Consider seeking feedback from colleagues or a professional editor to identify areas for improvement. A polished and error-free paper reflects attention to detail and enhances its overall quality.
We sincerely appreciate your interest in participating in ACRS 2025. This conference is not just an opportunity to present your research and gain new insights but also a platform to connect with esteemed professionals, academics, and industry experts from around the world.
To ensure a seamless registration experience, we encourage all participants to complete the registration process early and adhere to the provided guidelines. Should you have any questions or require further assistance, our dedicated Secretariat team is available to support you.
We look forward to welcoming you to ACRS 2025 and sharing a productive, inspiring, and enriching experience together. See you at the conference!
For additional details, please contact us using the contact details below.